Glory House International Listings

Job Description

The primary purpose of the Administrative Assistant is to facilitate communications, maintain calendar and assist with systems. They will provide skilled secretarial services and maintain accurate records, answer phone calls in a professional manner and welcome and assist members and visitors to GHI. This position plays a key role in helping to implement the mission of building people, building churches, and building families.

Responsibilities

Reception

• Greet and assist members and visitors to the office, connecting them with the proper services
• Answer phones, screen calls, and forwards to the appropriate team, as well as retrieves and answers or forwards messages from the voicemail system.
• Provide information and assistance to team, members, and visitors by telephone, email, or in person.

Administrative

• Serve as Executive Assistant for Executive Pastor as needed and assigned.
• Order and maintain office/building supplies.
• Utilize and maintain various aspects of the church database (CCB).
• Manage church calendar and building access
• Work alongside Building Manager to maintain positive relationships with tenets and community partners

Knowledge, Skills, & Abilities

• Demonstration of a lifestyle representing a personal relationship with Jesus Christ.
• Dedication to customer service and GHI.
• Strong verbal and written communication skills.
• Sound judgment in maintaining and proper handling of confidential information.
• Excellent time management and organizational skills.

Education, Experience, & Other Requirements

• This position is for GHI members and those who have completed our new members class. 
• High school diploma or an equivalent combination of related work experience, training and/or education sufficient to successfully perform the essential duties of the job.
• Previous experience on church staff or ministry setting preferred.
• Previous experience in administrative/clerical procedures, customer service, and Microsoft Office programs.

Job Description

The primary purpose of this role is to ensure a clean, safe, and well-kept environment. This position will serve as a point of contact to any contractors or partners GHI has (plow trucks, lawn companies, technicians, etc.). This position plays a key role in helping to implement the mission of building people, building churches, and building families.

Responsibilities

• Supervises the custodial staff, other Building, and Grounds personnel, and volunteers to ensure that buildings, grounds, and equipment are properly maintained.
• Supervises the custodial, other Building and Grounds personnel, volunteer workers, and contractual craftsmen in the operation, maintenance, and repair of heating equipment, lighting, ventilation, refrigeration, water, and waste disposal systems, floors, furniture, and all other equipment and systems.
• Responsible for coordinating the use of church facilities with the Church Administrator.
• Prepare and set up for all GHI events, ensuring cleanliness and building access
• Determines the need for major repairs, remodeling, and the purchase of new equipment; prepares three necessary bid documents, and obtains bids or estimates, and implements approved plans with the approval of the Congregational Council.
• Performs duties of a custodian or other Building and Grounds personnel as needed.
• Oversee snow removal, salt application, lawn care of exterior building
• Other duties as assigned.

Additional Skills & Responsibilities 

• Demonstration of a lifestyle representing a personal relationship with Jesus Christ.
• Dedication to customer service and GHI.
• Comfortable with being asked to life 50lbs
• Sound judgement in maintaining and proper handling of confidential information.
• Ensure building is open on time for all GHI events and closed and secured after events end

Education & Experience 

• Self-starter, capable of taking initiative while at the same time being responsible and accountable to other staff members with whom
• High school diploma or an equivalent combination of related work experience, training and/or education sufficient to successfully perform the essential duties of the job.
• Proven history of repairing, maintaining, and enhancing building needs preferred
• Self-starter, capable of taking initiative while at the same time being responsible and accountable to other staff members with whom he or she will be working.